ICAPS

webmaster: Sven Koenig

Call for proposals to host ICAPS 2012

Deadline: May 1, 2010

The ICAPS Executive Council is seeking proposals to host the 2012 International Conference on Automated Planning & Scheduling. ICAPS is the premier international conference focused on the field of automated planning and scheduling.

  • ICAPS'10 will take place in May 2010 in Toronto, Canada.
  • ICAPS'11 will take place in June 2011 in Freiburg, Germany.

If you are considering hosting ICAPS in 2012, please first register your interest with the Conference Liaison Officier Sylvie Thiebaux Sylvie.Thiebaux@anu.edu.au as early as possible.

Proposals to host ICAPS'12 should include:

  • Organizers and Organizational Structure
    • The proposal should indicate proposed program chair(s) and any other proposed conference committee members (e.g., conference chair, local arrangements chair), and include a short CV of each.
  • Proposed conference dates and timetable
    • Dates should be in June or around June.
    • Provisional time-table - should include submission-date; reviewing period; author notification date, for conferences, workshops, etc.
  • Venue
    • Details of the venue and accommodation available to delegates including information about conference facilities, transportation access, accommodation and venue attractiveness.
    • Previous experience of the local organization team in organizing similar events.
  • Format
    • Information on the format of the conference (e.g. single track vs. multi-track, posters vs. presentations, etc.)
    • Special related events such as potential invited speakers, workshops, competitions, demonstrations, visits, etc.
    • Any planned collocation with other conferences. ICAPS was co-located with both CP and KR in 2008 and will be co-located with AAMAS and KR in 2010. Collocation is not a requirement for submitting a proposal.
  • An outline budget of the the event, including information regarding the break-even point, registration fees and model (e.g., whether a single fee applies to all events, policy for joint registration with collocated conferences), policy and support for students and young researchers.
  • List of potential sponsors and support organizations.
  • Logistics
    • Include a brief description of the organization that will handle the logistics (managing registration, issuing badges, staffing registration desk, financial management, etc.) When ICAPS is in North America, ICAPS uses AAAI to provide conference and adminiatration support. AAAI may also be willing to provide conference support outside of North America and you can discuss this with AAAI directly.
    • Please note that the conference does not necessarily need to be held in the organizers' home region. Organizers can consider hiring suitable logistical support or a separate local arrangements team to be responsible for negotiation and selection of hotel, meeting place, and social event sites. For instance, when the conference is held in the North America, AAAI can perform these logistical functions, particularly when the proposers live outside the region selected for the conference. The ICAPS Council has contacted AAAI and obtained further information on the costs of these services. Organizers who wish to explore this option are encouraged to contact the Conference Liaison.

A number of other items would be positively considered, however, each of these is only one of several factors that the executive council will consider in their decision.

  • Proposals that foster interaction and cross fertilization with related fields (such as collocation with related conferences).
  • Proposals that include means for encouraging and including members of the community in early phases of their careers are also welcomed (such as the doctoral consortium or summer school).
  • Proposals that include means for fostering new areas of work and growing potentially under-represented areas of work (such as the special tracks).
  • Proposals whose geographical region has a critical mass of planning and scheduling researchers.

Proposers should note that

  • Funds are available carried over from previous conferences as seed money for future conferences. This money is required to guarantee the existence of the conference series and each organization applying to host ICAPS must show how they aim to cover all costs of the event.
  • ICAPS is a "AAAI affiliated conference": AAAI provides conference services when the conference is in North America; AAAI Press publishes the ICAPS Proceedings, including online version of the proceedings.

Proposals to host ICAPS should be sent electronically (PDF file) to icaps-council@googlegroups.com.

Please submit proposals by May 1, 2010.

Proposers are strongly encouraged to submit draft proposals at least 3 weeks before that deadline. Please get in touch with the Conference Liaison Officier Sylvie Thiebaux Sylvie.Thiebaux@anu.edu.au for

  • comments or advice on particular points
  • statistics on previous ICAPS conferences,
  • past successful proposals (pending the agreement of their proposers).

Clearly the closer to the deadline, the harder it will be to offer feedback.

Information about previous and next ICAPS conferences is available in the Guidelines for Conference Organizers.


Powered by PmWiki